How can Enterprise Content Management solutions help your Life Sciences and Pharmaceutical workflow?
Life Sciences and pharmaceutical companies - companies that are on the forefront of many of the products and services that we enjoy today - must manage incredible amounts of information. In the past, this information has all been paper-based which requires significant labor to manage, locate, and organize. And unfortunately, documents were often lost and more than one group couldn't work on them at the same time. In these heavily-regulated industries, accuracy is key.
PaperFree offers a suite of powerful content management solutions designed to handle these paper burdens; smart capture products to scan and digitize information, repositories to process and store data, as well as add-on solutions to expand the capabilities of these systems.
How does it work?
- A capture system needs data to run - and the first step is to gather data to process, such as lab reports, product development documents, and more. Typically, these papers begin in paper form and may arrive by mail, but they can also be sourced from email inboxes, faxes, or other configured electronic inputs.
- Next, invoice data is introduced into the Captiva system by scanning paper documents or importing electronic files into a processing queue.
- Once documents exist as digital images in the queue, their information is analyzed and business-critical information such as product IDs, production data, and patent data are extracted and digitized.
- This digital information is then exported to a customized workflow where it is processed and is routed to the appropriate operators if needed. All of this happens automatically, and once manual steps (such as a management approval) are completed the document continues on to its next step with no additional action required on the operator's part.
- Once processing is complete and a payment authorized, the scanned image as well as the information about it are exported to a storage repository. Here, it can be stored for compliance or can be easily pulled up by operators for customer service, management, or training needs.
Information Capture & Management
PaperFree offers solutions to leverage these large volumes of information to power your company’s processes. This data is the foundation on which successful business data management is built. From collaborating on business documents to delivering case-based applications to managing highly precise processes in most regulated business environments, it offers cost-saving options to manage your data and help your organization excel.
PaperFree offers a variety of scalable tools to enable your operation to store data in one central, streamlined repository while enabling users in all areas of your enterprise to access the information they need quickly. The development process of a medication can be documented for regulatory purposes. Multiple scientists can contribute to a report. Documents can be tracked all along their process in the workflow. Taxonomies and built-in workflows are also included to enhance the access of information by cross-linking information and allowing quick searches. Effective permission configurations keep information available to only those who are allowed to see it. And, it’s scalable and administration is simplified.
Accounts Payable | Accounts Receivable
PaperFree offers solutions that speed up your organization's accounting processes - solutions that can receive invoices, digitize them, and then populate them into a workflow that is automatically routed to the correct department. Accounts payable needs are covered as well with powerful utilities such as DepositCritical check processing. By doing this, your enterprise can speed the reconciliation of accounts and reduce the error that comes with handling paper documentation.
Backfile Conversion
As technology has advanced, new options for data processing have emerged that have had a immense impact on how our businesses and organizations are run. However, in many cases old paper data still remains, locked up in dusty filing cabinets and expensive storage facilities. Access to this data requires labor, travel, and at times exhaustive searching to find a critical document. The cure for this malady is backfile conversion - converting all those paper documents to digital information that can be stored, accessed, and managed remotely. And, digital files mean that multiple users can access a piece of information at the same time without leaving their workstations. Backfile conversion also allows you to adhere to document retention laws without the burden of expensive and inefficient storage. PaperFree is experienced in backfile conversion and offers many solutions customized to your needs.
Legal Regulatory Compliance
Pharmaceutical enterprises are among the most highly regulated industries today. Enterprise content management solutions ease this burden by enabling your industry to maintain accurate, comprehensive reports for regulatory review. Powerful workflows assist in making sure that no steps are missed in the process and that all of the correct assets are available. And, documentation for legal cases can be easily organized and reviewed by only those with permission to do so.
Mergers & Acquisitions
Among one of the most complex and confusing processes an organization will undergo is a merger or acquisition. The consolidation of workforces, physical assets, intellectual property, and business processes is an intensive undertaking. By organizing your information with an enterprise capture and management solution, you can track the process of specific steps, who has them, and where they will go next. PaperFree's InfoArchive backfile conversion solutions also allow you to digitize old, paper information to make it more easily available for review by regulators and workers. By streamlining the process of a merger or acquisition, this solution saves money, time, and the headaches involved.
Redaction
Many pharmaceutical and research developments must be protected. This is often achieved through digital security measures, but occasionally there are paper forms that contain sensitive data that must be protected too. PaperFree's BlackMark and BlackMark+ redaction solutions offer powerful protection by "burning" the confidential data in the image so that there are no loopholes to access it. BlackMark is a manual redaction solution that offers a variety of redaction options and annotations, and BlackMark+ offers automated redaction of a variety of configurable document types. Visit BlackMark Redaction Solutions to learn more.
Enterprise information capture and management solutions from PaperFree empower your enterprise to put its data to work for you – reducing costs, time searching for information, and increasing the power of your business information. To learn more about how PaperFree can employ these solutions in your organization, please give us a call today.